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Legal Administration Assistant - Leadership support

Join the team redefining how the world experiences design.

Hey, g'day, mabuhay, kia ora,你好, hallo, vítejte!

Thanks for stopping by. We know job hunting can be a little time consuming and you're probably keen to find out what's on offer, so we'll get straight to the point. 

Where and how you can work

Our flagship campus is in Sydney. We also have a campus in Melbourne and co-working spaces in Brisbane, Perth and Adelaide. But you have choice in where and how you work. That means if you want to do your thing in the office (if you're near one), at home or a bit of both, it's up to you. 

What you’d be doing in this role

As Canva scales change continues to be part of our DNA. But we like to think that's all part of the fun. So this will give you the flavour of the type of things you'll be working on when you start, but this will likely evolve.

As Canva scales change continues to be part of our DNA. But we like to think that's all part of the fun. So this will give you the flavour of the type of things you'll be working on when you start, but this will likely evolve.

The Legal Assistant will provide administration and operational support to our Head of Employment Legal and Head of IP Legal , and their respective teams, to ensure they are set up to work most efficiently and effectively, to make their crazy big goals happen. We are looking for someone super-efficient, who loves to juggle priorities, build relationships with lots of different stakeholders, anticipates issues before they arise and gets stuff done!

At the moment, this role is focused on

  • Supporting the team in a wide variety of administration tasks including; arranging travel, billing support, expense management, database management and other ad hoc requests as they come in
  • Time management: Calendar management to ensure that the Lead’s time is used efficiently through coordinating meetings, preparing agendas, and tracking action items and follow-ups
  • Meeting and internal training preparation: Prepare for meetings and internal events by coordinating and assisting in building any presentation materials and managing attendance
  • Project Management: Liaising with internal and external stakeholders to help drive initiatives forward as directed, inclusive of proactive research, providing solutions and managing project tasks and deadlines.
  • Team activities: Organise celebrations, gifts and off-sites, ensuring everyone is empowered to do the best work of their life, and have the best time doing it!
  • Legal administration: Assist the team with file management, coordinating collection of electronic signatures and CPD record maintenance

You're probably a match if

  • You have developed strong Executive or Admin Assistant experience, with a high interest in the legal field.
  • You are experienced and comfortable with handling sensitive and confidential information.
  • You are proactive with a bias for action and getting things done. Happy to roll up your sleeves with any task, with no task being too small if it makes the team around you more effective.
  • You are passionate about building and maintaining relationships both internally and externally.
  • You are a quick learner, and comfortable in a fast paced and ambiguous environment.
  • You value exceptional attention to detail, you’re highly organised and have phenomenal verbal and written communication skills.
  • You have an unwavering high level of integrity, professionalism, intellectual curiosity, sense of humor, and willingness to grow
  • #LI-SJ1
About the team

Canva is looking for a new Legal Administration Assistant to support our team of highly motivated, tight-knit, and collaborative global legal experts. The team works across a range of exciting employment and IP matters, and is involved in some of Canva's most innovative legal work. It’s an exciting time to join the team as we rapidly scale to support Canvas global business.

But don't just take our word for it, check out what People & Vibe Lead - Jakob Allinger has to say about working in People at Canva -

"It's fascinating how consistent the whole employee experience looks and feels for all Canvanauts around the world. The People team really do make complex things simple while being forces for good."

What's in it for you?

Achieving our crazy big goals motivates us to work hard - and we do - but you'll experience lots of moments of magic, connectivity and fun woven throughout life at Canva, too. We also offer a stack of benefits to set you up for every success in and outside of work.

Here's a taste of what's on offer:
• Equity packages - we want our success to be yours too
• Inclusive parental leave policy that supports all parents & carers
• An annual Vibe & Thrive allowance to support your wellbeing, social connection, office setup & more
• Flexible leave options that empower you to be a force for good, take time to recharge and supports you personally

Check out for more info.

Other stuff to know

We make hiring decisions based on your experience, skills and passion, as well as how you can enhance Canva and our culture. When you apply, please tell us the pronouns you use and any reasonable adjustments you may need during the interview process.

Please note that interviews are conducted virtually. 


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